Financial Coordinator

Company: State of Maine, Bureau of Human Resources
Location: Augusta
Posted on: January 27, 2023

Job Description:

Financial CoordinatorAugusta , Maine , United States - Accounting & Finance - Full-time Apply by: Jan. 27, 2023 Apply with Linkedin ApplyDepartment of Health and Human Services (DHHS)Planning and Research Associate IIOpening Date: January 13, 2023Closing Date: January 27, 2023 Job Class Code: 0040Grade: 23 (Prof & Tech Svcs) Salary: $45,136.00 - $60,881.60/yr.Position Number: 02000-2559Location: AugustaThe Financial Coordinator (PRAII) works with and supports a team of Program Financial Offers to provide critical financial strategy, support and advice to directors and program managers to achieve the goals of the individual offices within the Department of Health and Human Services (DHHS). This position works in a team environment to analyze a wide assortment of financial and operational needs by monitoring funds, forecasting, and analyzing data and other programmatic metrics. Successful candidates are motivated and resourceful team players who like working in a fast-paced, complex environment filled with variety. Core Responsibilities:This position works in a team environment to give support to the Director, Program Financial Officers, and other support staff of the Division

• Assists with the annual contract allocation plan and adjustments throughout the year
• Supports Program Financial Officers with daily operational needs
• Assists with contract amendments to funding, account coding, length of service
• Prepares budget orders to move funding from a previous quarter to a current quarter
• Conducts root-cause analysis for why invoices may not have been paid, rejected, or miscoded
• Generates Delivery Orders to purchase services as necessary
• Oversees the Attorney General quarterly invoicing
• Conducts oversight of the DHHS rental tracking process
• Generates salary and benefit information as necessary
• Monitors FOAA requests and tracks payments
• Schedules co-functional team meetings that serve to promote communication and coordination
• Generates tracking spreadsheets, some automated, in ExcelMinimum Qualifications:An eight (8) year combination of education, training, and/or experience providing knowledge of planning and research principles, practices, and techniques.Preferred candidateswill have:
  • A demonstrated ability to manipulate large data using Excel, accessing state financial data from various state financial systems, such as the Budget and Financial Management System, the Oracle Analytics Cloud Service, Advantage, and several Customer Relationship Management systems for the departments contracts, grants, and financial orders. In addition, a demonstrated ability to learn and or utilize multiple excel functions to assist with data manipulation and analysis.
  • Must possess technological skills and knowledge to learn, navigate, and extrapolate state financial data from data systems of various vintages including contemporary and or legacy systems.
  • Be able to interpret data sets that may contain errors and or to make analytical conclusions and ultimately recommendations to Divisional staff based upon own analysis.
  • Excellent oral and written communication skills.
  • The ability to establish and maintain effective working relationships with a diverse group of internal and external partners.
  • The ability to guide strategic discussions and help groups to reach decisions that will further the mission of the DHHS.
  • Experience directly related to fiscal management and budget reporting.Agency information:The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.Application Information:Please submit all documents or files in a PDF or Word format.For additional information about this position please contact Glenn Aho, Director of Program and Fiscal Coordination, (glenn.aho@maine.gov)To request a paper application, please contact Ashley.Smith@Maine.gov (Ashley.Vigue@Maine.gov) .BenefitsNo matter where you work across Maine state government, you find employees who embody our state motto"Dirigo" or "I lead"as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
    • Work-Life Balance Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
    • Health Insurance Coverage The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
    • Health Insurance Premium Credit Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
    • Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
    • Retirement Plan The State of Maine contributes 13.16 % of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
    • Gym Membership Reimbursement Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
    • Health and Dependent Care Flexible Spending Accounts Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
    • Public Service Student Loan Forgiveness The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .
    • Living Resources Program Navigate challenging work and life situations with our employee assistance program.
    • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceive four weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .
    • Voluntary Deferred Compensation Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
    • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) . Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request.

Keywords: State of Maine, Bureau of Human Resources, New England , Financial Coordinator, Accounting, Auditing , Augusta, Northeast