Office Administrator
Company: Hewitt's Auto Body
Location: Yarmouth
Posted on: May 16, 2022
|
|
Job Description:
Job Description Hewitt---s Auto Body, Powered by VIVE Collision
Hewitt---s Auto Body has state of the art equipment, a clean
working facility and a culture built on people, process, and
passion. We pride ourselves on being an I Car Gold certified shop
and soon to be Subaru certified as well. We have been fixing
damaged vehicles in Yarmouth for 50 years. VIVE Collision partners
with collision repair operators. Together we build a bridge to a
better future in the collision repair industry. We support our
shops to help focus on Technology, Training and Certifications and
our values - People, Process and Passion. What---s in it for you?
Medical, Dental and Vision insurance options for you and your
family (this includes domestic partners) $50,000 employer paid life
insurance policy 401K plan with an employer match Employee
Assistance Program, includes confidential assistance in following
areas Counseling from relationships to stress and substance abuse
Work/Life benefits including personal, financial, and legal issues
Self-Help benefits Peak performance coaching Lifestyle saving
benefits for wellness, shopping, travel Personal development and
training Heath savings account to assist with medical bills Paid
time off to promote work life balance, including 6 paid holidays
and Black Friday Growth opportunities within our company Paid
training including industry certifications, I-Car & OEM The Front
Desk Administrator is responsible for providing exceptional
customer service in person and over the phone. Additionally
responsible for accounting, administrative duties and assisting
with the day to day operations of the shop. Job Requirements:
Receptionist duties, light bookkeeping/accounting work Welcome
visitors by greeting them Answer questions and refer customers to
the appropriate person Schedule customer appointments Determine
customer needs in a calm and professional manner Input customer
information into computer software efficiently and accurately
Answer phone calls in a timely and polite manner, clearly determine
the purpose of the call and answer/forward all the customers'
questions and/or concerns Outbound calls to update customers about
repairs status, and call insurance companies, to follow up on
status and payments Consistently check, sort and forward e-mails
Maintain safe and clean reception area by complying with office
procedures, rules, and regulations Create and manage both digital
and hard copy filing systems for all insurance partners Perform
other clerical work such as filing, photocopying, transcribing,
faxing Take memos, maintain files, and organize documents, etc.
Accounting duties include accounts receivables, accounts payables,
entering customer payments, handling vendor accounts and billing
Manage inventory of office supplies and reorder when necessary
Provide administrative support to the collision consultants, and
accountant Skills, Qualifications & Requirements: Must be at least
18 years of age Ability to perform in a fast paced, sometimes
stressful, and high-volume environment Proficiency in Microsoft
Office Suite Professional attitude and appearance Trustworthy, high
degree of integrity Excellent written and verbal communication
skills Ability to be resourceful and proactive when issues arise
Ability to remain calm under pressure Excellent organizational
skills Multitasking and time-management skills, with the ability to
prioritize tasks Excellent customer service attitude High school
degree: additional certification in Office Management is a plus We
are an equal opportunity employer and considers all qualified
applicants equally without regard to race, color, religion, sex,
sexual orientation, gender identity, national origin, veteran
status, or disability status.
Keywords: Hewitt's Auto Body, New England , Office Administrator, Administration, Clerical , Yarmouth, Northeast
Click
here to apply!
|