Medical Student Clinical Education Coordinator
Company: Dartmouth College
Location: Lebanon
Posted on: May 28, 2023
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Job Description:
Position Details
Position Information
Posting date: 05/16/2023
Closing date:
Open Until Filled: Yes
Position Number: 0559901
Position Title: Medical Student Clinical Education Coordinator
Department this Position Reports to: Medical Education
Hiring Range Minimum: $21.42 /hr
Hiring Range Maximum: $26.78 /hr
SEIU Level: Not an SEIU Position
FLSA Status: Non-Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Schedule:
Location of Position:
Lebanon, NH 03756
Dartmouth-Hitchcock Medical Center
Rubin level 4
Remote Work Eligibility?: Hybrid
Is this a term position?: No
If yes, length of term in months.:
Is this a grant funded position?: No
Position Purpose:
This position, reporting to the Clinical Curriculum Director and
the Clerkship Directors, is primarily in charge of the daily
operations of the clerkship, as well as the organization of each
clerkship rotation throughout the academic year. The position is
integral for the creation of a supportive learning environment
needed to deliver a high quality, clinical educational experience
that contributes to the medical students' success at achieving the
program objectives.
Description:
Required Qualifications - Education and Yrs Exp: Bachelors plus 3-5
years' experience or equivalent combination of education and
experience
Required Qualifications - Skills, Knowledge and Abilities:
* Exceptional interpersonal skills and ability to establish and
maintain effective working and advising/mentoring
relationships.
* Ability to work creatively with various computer programs and the
internet.
* Excellent organizational skills and ability to plan, coordinate,
and prioritize work.
* Ability to make decisions and to work under pressure with
changing schedules.
* Good verbal and written communication skills.
* Knowledge of a variety of computer applications and ability to
learn new applications.
* Ability to work independently and apply sound judgment.
* Ability to maintain confidentiality.
* Ability to adapt to new methods of communication such as blogs,
texting, podcasts.
* Professional conduct.
* Adaptability and flexibility.
* Ability to maintain workflow with changing priorities, frequent
interruptions, and stressful situations while working with a
positive attitude.
* Commitment to diversity and to serving the needs of a diverse
community.
Preferred Qualifications:
Department Contact for Recruitment Inquiries: Alison Ricker
Department Contact Phone Number:
Department Contact for Cover Letter and Title: Alison Ricker,
Clinical Curriculum Director
Department Contact's Phone Number:
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action
employer with a strong commitment to diversity and inclusion. We
prohibit discrimination on the basis of race, color, religion, sex,
age, national origin, sexual orientation, gender identity or
expression, disability, veteran status, marital status, or any
other legally protected status. Applications by members of all
underrepresented groups are encouraged.
Background Check:
Employment in this position is contingent upon consent to and
successful completion of a pre-employment background check, which
may include a criminal background check, reference checks,
verification of work history, and verification of any required
academic credentials, licenses, and/or certifications, with results
acceptable to Dartmouth College. A criminal conviction will not
automatically disqualify an applicant from employment. Background
check information will be used in a confidential,
non-discriminatory manner consistent with state and federal
law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle,
rental car, personal car) an essential function of this job?: Not
an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of
tobacco-based products (including smokeless tobacco) are prohibited
in all facilities, grounds, vehicles or other areas owned, operated
or occupied by Dartmouth College with no exceptions. For details,
please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions:
Quick Link: https://searchjobs.dartmouth.edu/postings/67438
Key Accountabilities
Description:
Administrative Duties
* Establishes and maintains rapport with departmental faculty,
off-site preceptors, and house staff as appropriate.
* Functions as first-contact liaison to students, faculty,
residents, community faculty, site administrators, and school
administration for any issues or questions relating to the
clerkship.
* Organizes and provides administrative and technical support for
student small group sessions.
* Distributes clerkship didactic schedule to presenters, apprising
all attendees of changes (as appropriate).
* Maintains clerkship block schedules, keeping students aware of
assignments and lectures.
* Surveys sites to determine placement availability for each
training block (as appropriate).
* Assists in the completion and collection of affiliation
agreements (the contract between Geisel, community preceptors,
and/or affiliated hospitals).
* Collaboratively supports central Office of Clinical Education
tasks (separate immunization records from large batch scans, upload
documentation to OASIS , track PPDs, BLS , housing grids, pager
distribution, locker distribution and cleaning, etc.)
* Maintains familiarity with current presentation software and
conferencing technology to allow student participation in sessions
from distant locations.
* Finalizes and loads departmental letters of recommendation for
Residency applications to ERAS .
* Assists with departmental educational activities as appropriate,
if available, as determined by the Office of Clinical
Education.
* Enters data into the systems that support the school's curriculum
inventory and LCME reports.
* Participates in administering educational research projects, as
needed.
* Maintains current and accurate clerkship-specific information in
written and web-based formats.
Percentage Of Time: 35%
Description:
Student Education Coordination
* Manages day-to-day scheduling and logistical concerns of multiple
education rotation assignments.
* Serves as initial contact for rotation information and
scheduling, for faculty and students.
* Ensures LCME directives are met - mid-rotation feedback, student
documentation of core clinical requirements, etc.
* Informs students, faculty, and administrative staff on the
department clerkship program, electives, and sub-internship
opportunities.
* Assists department-specific Medical Student Interest Group.
* Ensures students have ID card swipe access and other materials
pertinent to the clerkship rotation.
* Develops and maintains effective program relationships with
off-site faculty (preceptors) and facilities via telephone,
electronic mail, and regular site visits.
* Works with staff and faculty responsible for sub-internships and
electives to post curriculum materials onto the learning management
system for the students.
* Assists departmental staff with course registration in the
medical school's curriculum management system.
* Applies department and Geisel policies and procedures to
departmental courses.
* Maintains student information for on-site and off-site clerkship
curriculum via the medical school's learning management system.
* Monitors assignments and essential skills/conditions exposure to
provide mid-rotation feedback, ensuring students in the Clerkship
are receiving appropriate and designated training to meet medical
training requirements.
* Maintains contact with hospitals and preceptors to convey
information regarding student performance with the Clerkship
Director.
* Regularly handles confidential or sensitive information,
exercises discretion concerning its disposition.
* Serves as initial contact for rotation information and scheduling
departmental electives and sub-internship rotations, for Geisel
students as well as visiting students.
* Interprets, applies, and explains medical student policies and
procedures to Geisel students as well as students from other
institutions, American and International, regarding electives and
sub internships.
* Supports curriculum development for electives and sub
internships, facilitating electronic access to pertinent and
required materials.
* Offers suggestions for efficiencies and/or improvements to the
clerkship process, based on student feedback or other evidence.
Percentage Of Time: 35%
Description:
Evaluations, Exams, and Reports
* Administers the student evaluation process: monitors evaluations
in OASIS on student performance from faculty and house staff at
multiple facilities; coordinates and implements examinations;
administers and proctors final exams.
* Gathers and compiles exam and evaluation data to prepare
students' final grades for the Clerkship Director's review.
* Submits final grades to the Registrar/Dean's Office for students'
permanent records.
* Prepares and distributes annual performance reports and thank you
notes to faculty and preceptors.
* Prepares annual reports on clerkship site comparability, as well
as other reports related to the clerkship operation.
Percentage Of Time: 15%
Description:
Fiscal Duties
* Anticipates expenditures and generates corresponding purchase
orders (preceptor payments, student housing, student awards).
Percentage Of Time: 5%
Description:
Student Assistance
* Serves as an informal advisor and liaison for medical students,
providing a wide range of personal and program assistance.
* Establishes an effective relationship with the students.
* Independently takes action or refers students to appropriate
sources to meet their individual needs.
* Maintains contact with hospitals and preceptors and stays alert
to and recognizes student performance and behavior problems.
* Facilitates resolution of problems or notifies program directors
and advisors as appropriate.
* Communicates and supports the department values to foster
inclusiveness and diversity.
Percentage Of Time: 5%
Description:
Committee/Meeting Participation
* Represents the department at the monthly Geisel Clinical
Education Clerkship Directors meeting ( CECD ) and Clinical
Education Coordinators Meeting ( CECC ).
* Attends departmental specific national meeting of Clerkship
Directors and Coordinators.
* Networks with other coordinators, internally and nationally.
* Participates in and contributes to annual FERPA , VSAS , etc.
trainings provided by the medical school.
* Coordinates and participates in regularly scheduled visits to
community preceptor sites.
* Establishes an annual professional development action plan with
supervisor, and carries out activities over the course of the
year.
* Makes adjustments in work schedule to meet needs of position for
evening commitments when required.
Percentage Of Time: 5%
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Demonstrates a commitment to diversity, inclusion, and cultural
awareness through actions, interactions, and communications with
others.
Performs other duties as assigned
Keywords: Dartmouth College, New England , Medical Student Clinical Education Coordinator, Education / Teaching , Lebanon, Northeast
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