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Payroll Specialist and Account Payable Clerk Backup

Company: Silver Hill Hospital
Location: New Canaan
Posted on: August 8, 2022

Job Description:

Setting the Standard for Exceptional Care
For ninety years, Silver Hill Hospital has been at the forefront of psychiatry and leading the way in providing the best treatment for psychiatric illnesses and addiction. Our track record of success is based on a carefully executed team effort, one that uses an array of powerful tools, talent and knowledge to help people with psychiatric or substance use disorders.

Payroll Specialist
Silver Hill Hospital in New Canaan, CT is seeking a part-time Payroll Specialist (25 hours per week). The Payroll Specialist will work closely with the Payroll Administrator and report directly to the Finance Manager. The Payroll Specialist will be responsible for supporting the payroll and the reporting functions.Responsibilities:

  • Payroll
    • Process weekly payroll: (1) review, adjust and approve eTime records (2) verify data input received from personnel (3) troubleshoot payroll issues (4) keep track of paid-time-off and other accruals.
    • Record monthly payroll journal entries in the General Ledger. Maintain and update monthly accrual estimates, including accrued payroll expenses, paid-time-off and employer 401K contribution.
    • Maintain records for W-4's, CT W-4's and other deductions such as garnishment, health insurance, and 401K. Set up wage garnishments and child support payments; process through payroll system and complete necessary paperwork.
    • Coordinate preparation of annual W-2 payroll reports, reconcile payroll data and submit monthly, quarterly and annual payroll reports to federal and state agencies.
    • Set-up employee direct deposits and establish new banks as needed.
    • Review employee paychecks for accuracy.
    • Conduct research and make recommendations related to multi-state payroll tax compliance issues including interfacing with third-party payroll tax filing service. Communicate government regulations affecting payroll to management.
    • Review and distribute Gross Pay & Benefit Accrual reports to departments.
    • Create and generate weekly/monthly ADP reports.
    • Process all payroll adjustments such as replacement of lost checks, stop payments on checks as needed, retroactive pay adjustments, advance vacation requests, etc.
    • Interface with Human Resources staff to assess the accuracy, integrity and completeness of employee information.
    • Maintain a current working knowledge of the ADP Workforce Now and eTIME systems.
    • Oversee continuous process improvements and software enhancements.
    • Performs other duties as assigned including special projects and analysis on an ad hoc basis
    • Accounts Payable
      • Verify accuracy of invoices from vendors for hospital purchases.
      • Obtain necessary authorization for payment of invoices.
      • Code and enter invoices and credit memos into accounts payable.
      • Make suggestions for process improvements recommendations, help implement improvements and provide great customer service to our internal and external customers.
        Skills and Attributes
        • Excellent computer skills; experience with ADP Workforce Now and Sage systems
        • Exceptional problem-solving abilities and organizational skills, with strong attention to detail
        • Excellent communication skills along with creative thinking about solutions with others (be able to effectively communicate with all levels throughout the department and company)
        • Strong sense of urgency and attention to detail
        • Ability to balance multiple priorities and meet deadlines in a fast-paced environmentRequirements:
          • 5+ years of related Accounting experience
          • Excel skills (various formula functions, vlook-ups, pivot table, etc.)Benefits
            • Competitive salary
            • Full medical, dental, vision, life, disability and supplemental benefits including HSA and 401K
            • Paid sick time, vacation days and paid holidays
            • Flexible, part-time work scheduleSilver Hill Hospital
              208 Valley Road
              New Canaan, CT 06840www.silverhillhospital.orgAll qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, veteran status or any other characteristic protected by law.Silver Hill Hospital has mandated the COVID-19 vaccination for all staff, contractors, consultants, students and volunteers. For more information, or accommodation questions, please reach out to the Human Resources Department.

Keywords: Silver Hill Hospital, New England , Payroll Specialist and Account Payable Clerk Backup, Human Resources , New Canaan, Northeast

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