Probate Legal Assistant
Company: Vermont Judiciary
Location: Woodstock
Posted on: May 16, 2022
Job Description:
The Probate Legal Assistant provides organizational, technical,
and public relations work as custodian of the records, and
processes and maintains the dockets, files and records under the
jurisdiction of the Probate Court (wills, administration of
estates, trusts and guardianships, adoptions, name changes). This
position certifies court documents pertaining to the Superior
Court. Work is performed with considerable latitude for the
exercise of independent judgment and initiative and is reviewed
either through monthly or quarterly statistical reports and under
the supervision of the Court Operations Manager.This is a
full-time, permanent opportunity in Woodstock, Vermont. Starting
salary is $19.42 per hour with full State of Vermont employee
benefits.The ideal candidate will bring a high level of
professionalism and confidentially. Exceptional administrative/
clerical skills, the ability to keep accurate records, and to
provide accurate information is critical. It is a fast-paced and
challenging environment that requires teamwork, flexibility, and
strong communication skills. Experience in customer-facing roles
with a focus on positive, empathetic, and professional attitude is
preferred.Minimum Requirements: Preferred qualifications include an
educational degree beyond the secondary school level, experience in
a legal setting, a high level of personal comfort with diverse
technologies.Education: High School graduation or equivalent
and,Experience: Four (4) years of clerical or secretarial
experience in a legal setting, i. e. law office, court, or legal
department of a business.OREducation: Associates Degree in a
related field and,Experience: Two (2) years of clerical or
secretarial level experience in a legal setting.Summary of
Duties
- Assures that probate matters before the Court are handled in a
timely manner.
- Provides technical and procedural information to attorneys,
fiduciaries, and the general public, including interested parties,
either by phone, in person, or by correspondence.
- Schedules formal and informal hearings and conferences, and
determines what type of proceeding is needed.
- Maintains official case files for each proceeding to include
all documents received, all pertinent dates, all decrees and/or
licenses issued, and any other chronological information
required.
- Conducts preliminary research in Vermont Statutes prior to
presenting the issue to the Judge.
- Provides petitioners with appropriate forms, collects
appropriate fees, and reviews all pertinent documents for accuracy
and thoroughness.
- Assist in preparing accurate accounting of money paid into the
Court.
- Assist in gathering and preparing statistics for division
reporting.
- Processes birth, marriage, and death record corrections and
establishments, marriage time waivers, and marriage authorizations
in addition to responsibilities under the primary jurisdictional
matters.
- Register and/or staff issues appointments of executors,
administrators, guardians, and trustees.
- Follows up on open cases to assure timely filing and compliance
with statutes and Probate procedures. Prepares a variety of
documents, including orders, licenses to sell, decrees, etc. for
the Judge's signature.
- Assists the general public in genealogical searches.Total
Compensation: The State of Vermont's total compensation package
features an outstanding set of employee benefits that are worth
about 30% of your total compensation, including:
- 80% State paid medical premium
- Dental Plan at no cost for employees and their families
- Flexible Spending healthcare and childcare reimbursement
accounts
- Two ways to save for your retirement: A State defined benefit
pension plan and a deferred compensation 457(b) plan
- Work/Life balance: 12 paid holidays each year and a generous
leave plan; many jobs also allow for a flexible schedule
- Low-cost group life insurance
- Tuition Reimbursement
- Incentive-based Wellness Program
- Qualified Employer for Public Service Student Loan Forgiveness
ProgramThe Probate Legal Assistant is a non-exempt Judicial Branch
position equivalent to pay grade 19. Starting salary is $19.42 per
hour. This position will be eligible for longevity increases in
accordance with the State step pay plan and annual cost of living
increases as enacted by the Vermont State Legislature. Occasional
travel to other courts within the State of Vermont may be required
and a private means of transportation is necessary. Travel will be
reimbursed according to State policies. Job Code # 22037The State
of Vermont celebrates diversity and is committed to providing an
environment of mutual respect and meaningful inclusion that
represents a variety of backgrounds, perspectives, and skills in
all state government positions. The Judicial Branch is committed to
a policy of equal employment opportunity, and the recruitment
process is designed to treat all applicants equitably.IND1
BenefitsDental Insurance, Life Insurance, Medical Insurance,
Pension, Vision
Keywords: Vermont Judiciary, New England , Probate Legal Assistant, Legal , Woodstock, Northeast
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