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Unit Secretary

Company: Danbury Health Systems
Location: Sharon
Posted on: June 12, 2021

Job Description:

Nuvance Health is a family of award-winning nonprofit hospitals and healthcare professionals in the Hudson Valley and western Connecticut. Nuvance Health combines highly skilled physicians, state-of-the-art facilities and technology, and compassionate caregivers dedicated to providing quality care across a variety of clinical areas, including Cardiovascular, Neurosciences, Oncology, Orthopedics, and Primary Care. Nuvance Health has a network of convenient hospital and outpatient locations - Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York - plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care, and two urgent care offices. Non-acute care is offered through various affiliates, including the Thompson House for rehabilitation and skilled nursing services, and the Home Care organizations. For more information about Nuvance Health, visit www.nuvancehealth.org.

Summary:

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the director and the department. Participates in the department's and organization's performance improvement activities.

Responsibilities:

  1. Greets visitors, directs visitors appropriately; maintains the communication flow of the office.

  2. Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Director.

  3. Reviews and edits all written materials.

  4. Copies and distributes all forms of communication to patients, physicians, and hospital staff as directed.

  5. Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.

  6. Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.

  7. Maintains an organized, efficient filing system. Debrides files according to established department and hospital guidelines.

  8. Records, prepares and distributes meeting minutes.

  9. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.

  10. Interacts professionally with all visitors, within the department/office and with other departments.

  11. Demonstrates the ability to be flexible and organized during stressful situations.

  12. Manages and operates equipment safely and correctly.

  13. Transcribes from dictated or written material minutes, memoranda, policies, procedures and reports.

  14. Accurately enters monitoring and evaluation and study information into database software.

  15. Proactively suggests ways to improve the work flow in the QRM department to exceed customer expectations.

  16. Assists Managers/Directors of hospital providing clerical support for quality initiatives as directed.

  17. Assists in the development and coordination of performance improvement reports to the Quality Council.

  18. Distributes performance improvement/quality management, regulatory compliance and JCAHO preparedness materials as directed.

  19. Accepts other duties as assigned.

Other Information:

Required:

  • High school graduate or equivalent.
  • Secretarial training preferred.
  • Three to five years secretarial experience required.
  • Previous knowledge of medical terminology required.
  • Accredited Records Technician strongly preferred.
  • Ability to communicate in English, both verbally and in writing.
  • Excellent presentation and interpersonal skills.
  • Additional languages preferred.
  • Excellent computer and word processing skills including Microsoft Office products (Word, Excel, Access)
  • Ability to transcribe from electronic means.
  • Ability to operate office equipment.

Location: Sharon-Sharon Hospital 50 Hospital Hill Road

Work Type: Part-Time

Standard Hours: 24.00

FTE: 0.600000

Work Schedule: Evening 8

Work Shift: 24 hours/ week 3:00pm - 11:30pm, including every other weekend and holidays.

Org Unit: 1212

Department: General Medicine 1

Exempt: No

EOE, including disability/vets.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.

Original Posting Date: 11/17/2020

Keywords: Danbury Health Systems, New England , Unit Secretary, Other , Sharon, Northeast

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