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Executive Assistant

Company: Vermont Law School
Location: South Royalton
Posted on: May 16, 2022

Job Description:

Executive Assistant
Vermont Law School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at Vermont Law School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.
Position Summary:
The Executive Assistant to the Vice Dean for Students and Associate Dean for Diversity, Equity, and Inclusion is an integral member of the Deans' Office team. The Executive Assistant will provide support for the operation of the Deans' office, working closely with the Deans' Office administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required.
Essential Functions and Principal Accountabilities:

Act as the first point of contact for students. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary.
Schedule meetings as needed.
Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance.
Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc.
Implement and maintain filing, record-keeping, and reporting systems manually and electronically.
Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence.
Answer phone calls in a polite and professional manner.
Welcome visitors and students and direct them to the appropriate department.
Performs other related duties as assigned.
Required Education, Skills, and Experience:

Associate's degree required; bachelor's degree preferred.
Minimum of two years' experience in an administrative support position or related role.
Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints.
Experience arranging travel and accommodations.
Experience managing complex calendars and schedules.
Strong written and verbal communication skills.
Ability to use discretion in handling confidential and sensitive information.
Ability to handle multiple priorities with tight deadlines in a fast-paced environment.
High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school.
Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team.
Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLS.
Knowledge of higher education administration or legal office procedures preferred.
Excellent planning, administrative, organizational, and interpersonal communication skills.

Other Requirements:

85% computer related work.
Primary work is done sitting and/or standing at desk.
Repetitive motion (keyboard, mouse, etc.).
Willingness and ability to follow any current or future health and safety policies or protocols laid out by the school.
Must be able to work legally within the United States without sponsorship.
Physical ability to perform all essential functions of the job with or without basic accommodations.

Note: All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an at-will basis.

Keywords: Vermont Law School, New England , Executive Assistant, Other , South Royalton, Northeast

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