Executive Assistant
Company: Vermont Law School
Location: South Royalton
Posted on: May 16, 2022
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Job Description:
Executive Assistant
Vermont Law School is committed to cultivating and preserving a
culture of inclusion and connectedness. We grow and learn better
together with a diverse group of faculty, staff, and students. In
recruiting for faculty and staff, we seek unique backgrounds to
enrich and challenge our community. As part of our commitment to
compliance with the Americans with Disabilities Act, candidates who
meet the qualifications for this position and who require
accommodations to apply should contact Human Resources at
jobs@vermontlaw.edu. Vermont Law School strives to raise the bar
for being an Equal Opportunity Employer, and we prohibit
discrimination based on race, color, religion, ancestry, sex,
sexual orientation, gender identity, age, national origin, place of
birth, marital status, disability, veteran's status, HIV status,
pregnancy, genetic information, health insurance status, and crime
victim status.
Position Summary:
The Executive Assistant to the Vice Dean for Students and Associate
Dean for Diversity, Equity, and Inclusion is an integral member of
the Deans' Office team. The Executive Assistant will provide
support for the operation of the Deans' office, working closely
with the Deans' Office administrative team, and in collaboration
with other offices and support teams. This is a residential
position; on-campus presence is required.
Essential Functions and Principal Accountabilities:
Act as the first point of contact for students. Provide
information, explain and enforce standard policies and procedures,
process requests, and resolve issues by referring students to the
correct department or person as necessary.
Schedule meetings as needed.
Arrange and organize institutional and departmental events
including, but not limited to receptions, dinners, conferences,
workshops, and programs. This includes coordinating dates with
calendars and schedules, arranging for food, rooms, technology,
invitations, publicity, and monitoring attendance.
Draft, revise, and proofread documents including minutes, reports,
policies, manuals, correspondence, etc.
Implement and maintain filing, record-keeping, and reporting
systems manually and electronically.
Organize and maintain the office space. Order supplies, screen and
distribute mail, and respond to routine correspondence.
Answer phone calls in a polite and professional manner.
Welcome visitors and students and direct them to the appropriate
department.
Performs other related duties as assigned.
Required Education, Skills, and Experience:
Associate's degree required; bachelor's degree preferred.
Minimum of two years' experience in an administrative support
position or related role.
Understanding of, appreciation for, and commitment to inclusion,
including the ability to work with students, faculty, and staff
from diverse backgrounds, identities, and viewpoints.
Experience arranging travel and accommodations.
Experience managing complex calendars and schedules.
Strong written and verbal communication skills.
Ability to use discretion in handling confidential and sensitive
information.
Ability to handle multiple priorities with tight deadlines in a
fast-paced environment.
High level of proficiency with Microsoft Office Suite. Must be able
to adapt to new and emerging technology as established and
communicated by the law school.
Ability to work independently to accomplish goals, and also
participate as an engaged member of the Deans' Office team.
Excellent time management, planning, administrative, and
organizational skills; good writing and math skills; strong
intercommunication skills including the ability to interact
courteously and efficiently with a wide variety of individuals both
inside and outside of VLS.
Knowledge of higher education administration or legal office
procedures preferred.
Excellent planning, administrative, organizational, and
interpersonal communication skills.
Other Requirements:
85% computer related work.
Primary work is done sitting and/or standing at desk.
Repetitive motion (keyboard, mouse, etc.).
Willingness and ability to follow any current or future health and
safety policies or protocols laid out by the school.
Must be able to work legally within the United States without
sponsorship.
Physical ability to perform all essential functions of the job with
or without basic accommodations.
Note: All job requirements are subject to possible revision to
reflect changes in the position requirements or to reasonably
accommodate individuals with disabilities. Some requirements may
exclude individuals who pose a threat or risk to the health and
safety of themselves or other employees. This job description in no
way states or implies that these are the only duties to which will
be required in this position. Employees will be required to follow
other job-related duties as requested by their supervisor/manager
(within guidelines and compliance with Federal and State Laws).
Continued employment remains on an at-will basis.
PM20PI177801214
Keywords: Vermont Law School, New England , Executive Assistant, Other , South Royalton, Northeast
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