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Program Coordinator , Center for Agriculture and Food Systems

Company: Vermont Law School
Location: South Royalton
Posted on: January 27, 2023

Job Description:

Program CoordinatorCenter for Agriculture and Food Systems (CAFS)
Position Summary: The Program Coordinator supports and contributes to the mission of the Center for Agriculture and Food Systems (CAFS) through administrative and technical assistance, faculty support, and general program support. This is a residential position, requiring a regular presence on campus.
Please submit a cover letter and resume with your online application to be considered for this position.
Essential Functions and Principal Accountabilities:
Office Management:

  • Serve as the first point of contact for CAFS including welcoming visitors, new students, faculty, and staff, replying to general department inquiries via email or phone, and distributing messages as needed.
  • Provide general office support.
  • Order and maintain supplies for the department, including maintaining an inventory of publications; coordinate with faculty and staff to ship materials to conferences when needed.
  • Process outgoing mail and pick up mail in mailroom; distribute to third floor staff and faculty.
  • Assist with processing reimbursements, credit card reconciliations, and payment vouchers; assist with compensation certification reporting.
  • Request support for faculty and staff from other departments as needed, such as IT for technology assistance and Buildings and Grounds for maintenance needs.
  • Coordinate daily activities and calendars for the CAFS team and provide individual scheduling assistance as needed; assist with calendar management for the director.
  • Arrange travel plans for staff, faculty, and students as needed.
  • Maintain office files, both electronic and paper.
    Faculty Support:
    • Support CAFS faculty members, including assistance with exam proctoring, setting up classes on Canvas/TWEN/Teams, and scheduling office hours, among others.
    • Provide administrative support including printing, photocopying, and scanning, and others as needed.
    • Obtain class lists for master's and LLM students, residential and online.
      Program Support:
      • In collaboration with administrative team, assist in maintaining a reporting database; assist with data compilation for monthly grantor meetings and quarterly and annual reports.
      • Assist Communications Manager with document and resource finalization by coordinating schedules and tasks, uploading drafts to Adobe Cloud, circulating to reviewers, and filing the final versions and assets; assist with targeted outreach for new resources.
      • Plan, coordinate, and promote events; work with Events Coordinator and other departments, using 25Live, to reserve rooms and plan events for CAFS.
      • Work with Assistant Director and Communications Manager to facilitate master's alumni group and manage the online Food and Ag student group via Microsoft Teams.
      • Conduct program outreach including tabling at events across the country.
      • Other duties as assigned.

        Required Education, Skills, and Experience:
        • Bachelor's degree plus two or more years of relevant experience.
        • Understanding of and appreciation for inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints; demonstrated experience working with diverse groups of people.
        • Excellent written and oral communication skills.
        • Outstanding interpersonal skills and demonstrated ability to work effectively in collaborative relationships.
        • Ability to gather data, compile information, and maintain recordkeeping systems.
        • Ability to organize, prioritize, and schedule work assignments.
        • Basic knowledge of budgets and cost estimating and processing.
        • Ability and willingness to learn new technologies and adapt to changing technological work environment.
        • Solid computer skills, preferably in a PC, Windows-based operating environment; experience with Microsoft Office (365) applications, and virtual work environments.
        • Demonstrated familiarity and interest in food systems law and policy.Other Requirements:
          • 85% computer-related work.
          • Primary work is done sitting and/or standing at a desk.
          • Repetitive motion (keyboard, mouse, etc.).
          • Work at events may require the ability to traverse uneven terrain.
          • Attendance at events and meetings after traditional business hours may be required.
          • Ability to prioritize multiple tasks and deadlines and reorganize under pressure.
          • Ability to work independently and collaboratively within a team.
          • Willingness to travel to conferences and events.
          • Must be able to work legally within the United States without sponsorship.
          • Physical ability to perform all essential functions of the job with or without basic accommodations.
          • Willingness and ability to follow any current or future health and safety policies or protocols laid out by the school.Note: All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an at-will basis.


Keywords: Vermont Law School, New England , Program Coordinator , Center for Agriculture and Food Systems, Other , South Royalton, Northeast

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