Accounts Payable Associate

Company: Eppendorf SE
Location: Enfield
Posted on: May 28, 2023

Job Description:

Your challenges

• Process and post vendor invoices timely and accurately checking price, receipt of goods/services, vendor discounts, general ledger coding and approvals. Ensure timely posting of invoices to capture all vendor discounts available.
• Process payment proposals weekly or as needed ensuring all data is properly reviewed. Review Duplicate Payment Report to ensure potential duplicate payments are captured prior to final payment run. Obtain appropriate approvals; prepare checks to be mailed; maintain vendor payment files including supporting documents.
• Coordinate with Cash Manager all third party and intercompany wire payments. Obtain authorization for all prepayment wires. Maintain all wire files including matching proof of payment to original invoices and file in AP files accordingly once complete.
• Review weekly the Invoice Hold Report and the Goods Receipt/Invoice Receipt Report. Research and resolve timely any open issues. Work with Purchasing Department and other department heads to resolve invoice discrepancies and open items in a timely manner.
• Reconcile vendor statements. Respond to vendor inquiries accordingly. Request vendor credits on disputed invoices; monitor status and collection.
• Work with Headquarters regarding new vendor accounts and maintaining vendor master file data. Ensure all data is accurate and updated accordingly per departmental policies and procedures.
• Review outstanding checks monthly. Request stop payments as necessary.
• Provide detail reports as necessary to upper management, other departments, internal and external auditors, as well as, handling questions and providing responses.
• Prepare, process and file 1099's and 1096's at year-end. Mail and/or file on line 1099's and 1096's to the appropriate party including state and government filings. Ensure vendor data is appropriately maintained in SAP according to department procedures. Ensure W-9 files are current and also maintained according to department procedures. Your expertise
  • Associate Degree A.A, college or university; and three to four years related experience and/or training; or equivalent combination of education and experience
  • Related industry experience
  • Experience working for a manufacturing company a plus Your benefits at Eppendorf
    • Competitive total rewards package including health, financial, and education benefits
    • Innovative and Collaborative corporate culture
    • Contribute to improving the human living condition
    • Career growth

Keywords: Eppendorf SE, New England , Accounts Payable Associate, Other , Enfield, Northeast